Careers at HotDocs


HotDocs currently has openings for the following positions:


Administrative Assistant--Utah

Assistant Finance Controller

Businees Development Director

Administrative Assistant--Georgia

Marketing Manager

Software Technical Support Representative

Strategic Accounts Director / Business Development Director

HotDocs Software Engineer Consultant

Software Engineer

Junior Software Engineer



Administrative Assistant/ Receptionist--Utah


HotDocs Corporation, the global leader in document assembly and automation is seeking an Administrative Assistant/ Receptionist. This position reports to the Director of Operations. This position is located in Lindon, Utah.

HotDocs Corporation acquired the HotDocs business in November 2009 and has experienced rapid growth in size and revenue each year since. Additionally, with the launch of a new product line HotDocs is poised to push towards more growth and opportunities.

Employment type: Full Time
Compensation: $10-13 per hour, depending on experience.

Requirements:

Work in a team environment. Independently accomplish tasks with minimal supervision. Be self motivated and proactively identify and accomplish work to be done. Be positive and willing to learn and grow with the company. Maintain a professional demeanor and appearance. Ability to proactively identify ways to increase processes and help influence policy as the company expands.

Duties:

• Answering and Directing phones and speaking to customers
• Basic Receptionist duties
• Handling shipping and mail, daily filing and organization
• Ordering and Maintaining Office Supplies
• Coordinating and scheduling travel itineraries with employees
• Coordinating and Assisting with company luncheons
• Working with spreadsheets and computer programs
• Key Card Administration
• Assisting with Documentation on Policies and Procedures
• Town House and Car maintenance
• Assisting Director of Operations and HR Coordinator
Qualifications:
• 2-3 years of the equivalent education or experience in office administration

HotDocs Corporation is offering this position with full benefits of Medical, Dental, Vision, Life Insurance and a 401(k) package on the commencement of employment.

All qualified candidates must submit at least three professional references and a resume to Resume@HotDocs.com with “Administrative Assistant – Lindon” as the subject.

For more information about HotDocs Corporation or to see other career opportunities, please visit us at www.HotDocs.com.



Assistant Finance Controller


HotDocs Corporation, the global leader in document assembly and automation is currently looking for an Assistant Finance Controller. This position is located in Lindon, Utah.

The Assistant Finance Controller will report directly to the Finance Controller in Edinburgh Scotland and work closely with the Director of Operations in the US. This is a great opportunity for a talented and energetic individual for growth, flexible work schedule and more.

HotDocs Corporation acquired the HotDocs business in November 2009 and has experienced rapid growth in size and revenue each year since. Additionally, with the launch of a new product line HotDocs is poised to push towards more growth and opportunities.

Employment type: Part time, 20 hours per week.
Compensation: $20 - $25 per hour depending on experience.


Daily Duties:


• Lead US Finance Team and Assist UK Finance team
• Update and enforce policies and procedures

Monthly Duties:

• Monthly reporting
• Management Account Reporting
• Cash Flow Reporting
• Consulting Pipeline reports
• Nominal Analysis ( Auditing )
• Review Payroll
• 401k Quarterly Compliance Reporting
• Quarterly State Unemployment Insurance Reporting (Related to Payroll)
• Commission calculation & Reports
• Processing Payroll (reviewing and submitting after HR Admin has prepared.

Qualifications:

• 3-5 years corporate accounting experience (preferably within software industry or Multinational)
• Accounting Degree/ Strong understanding of GAAP rules and knowledge of Transfer Pricing
• Experience with enterprise accounting software (preference with Sage Accpac ERP Accounting Software)
• Experience with Audit Controls and implementation of audit procedures

To be considered for this position, please email your resume with cover letter and at least a minimum of three professional references to Resume@HotDocs.com. You must include on the subject line, Assistant Finance Controller, or your resume will not be seen.

For more information about HotDocs Corporation or to see other career opportunities, please visit us at www.HotDocs.com.


Business Development Director


Department: Sales – West Coast

Reporting To: VP of Business Development

Location: Los Angeles and/or San Francisco California

Duration: Full Time

Description of Position: Strategic Account Director / Business Development Director

HotDocs Corporation is the global leader in document assembly and automation with a leadership in the legal industry, and a growing presence in the banking and insurance industries. We are currently looking for a Business Development Director with professional experience dealing with large Fortune 1000 organizations and AM Law 200 firms to aggressively promote HotDocs products and services. You will have a complete knowledge and understanding of the sales lifecycle and follow it to effectively acquire new clients and meet individual and company sales objectives. You will have a successful track record and be a motivated self-starter with a can do attitude to succeed in this sales role. You will need to be able to work independently and as part of a team, show initiative and demonstrate excellent communication skills, as well as be creative and entrepreneurial in your approach to work. Experience in, or knowledge of the complex solutions selling is a plus.

Role Structure:

Our Business Development Director role is based within our Sales Department and reports to the VP of Business Development. The Sales department is the revenue engine for HotDocs, and is made up of New Business Development, Strategic Accounts and Account Management. We are a global team.

Role Responsibility:

• Win new customers from incoming leads and prospecting large target accounts
• Qualify leads, respond to RFP’s, establish client relationships, and solicit business via phone and in the field
• Focus on and manage new business development to generate and qualify leads and respond to customer inquiries
• Attention to detail when capturing and exploring new sales opportunities
• Build, manage and maintain own pipeline
• Manage Strategic Accounts
• Generate increased revenue from existing strategic accounts and large customers
• Use CRM system effectively to develop a database for contacts and activities to drive results

Please Note:

Due to the ever changing nature of our business you will, from time to time, be required to undertake activities of a similar nature that fall within your capabilities as directed by Management.

This role may include U.S. travel to our respective offices and/or customers.

Essential Skills Required:

You will enjoy the selling process, be customer focused, and follow the sales cycle. Sales are closed by developing a full understanding of the customer's business requirements and supplying the suitable solutions. You will be able to work in a high pressured environment and handle a large volume of work.

• Proven experience in both technology and solution selling
• Consistent over-achievement of sales quotas
• Self-driven, result-oriented and ethical team player
• Outstanding presentation and communication skills including superb written and spoken English
• Proven Sales experience
• Track record in personal development, and ability to maximize skills and identify learning needs
• Proven ability to successfully manage a portfolio of customer accounts
• Excellent IT skills including Microsoft Word and Excel

Salary:

Base salary will commensurate with experience. HotDocs offers a competitive Salary and Commission Plan.

HotDocs Corporation is offering this position with full benefits of Medical, Dental, Vision, Life Insurance and a 401(k) package on the commencement of employment.

To be considered for this position, please email your resume with cover letter and at least a minimum of three professional references to Resume@HotDocs.com. You must include on the subject line, Business Development Director, or your resume will not be seen.

For more information about HotDocs Corporation or to see other career opportunities, please visit us at www.HotDocs.com.




Administrative Assistant


HotDocs Corporation, the global leader in document assembly and automation is seeking a part time Administrative Assistant to work with the Technical Services team.

This position reports to the Director of the Technical Services group. This is a great opportunity for a talented and energetic individual for growth, flexible work schedule and more. This position is located in Kennesaw, GA.

HotDocs Corporation acquired the HotDocs business in November 2009 and has experienced rapid growth in size and revenue each year since. Additionally, with the launch of a new product line HotDocs is poised to push towards more growth and opportunities.

Employment type: Part time, 20 hours per week
Compensation: $12-15/hr, depending on experience.

Responsibilities:

• Assist with reporting on realized work and pipeline work for professional services
• Assist with planning and calendaring
• Assist with organization and scheduling as directed

• Document preparation of policy documentation as directed

Requirements:

Ideal candidate will have the following qualities
• Excellent knowledge of Microsoft Excel, Word, and PowerPoint
• Strong verbal and written communication skills
• Strong organizational skills
• Previous administrative assistant skills, or organization and reporting skills
• Ability to work well independently and on a team

All qualified candidates must submit at least three professional references and a resume in Word or PDF form to Resume@HotDocs.com with Technical Services Administrative Assistant as the subject.

For more information about HotDocs Corporation or to see other career opportunities, please visit us at www.HotDocs.com.


Marketing Manager


HotDocs Corporation, the global leader in document assembly and automation is currently looking for a motivated and talented Marketing Manager. This is a full time position located in Lindon, Utah. The position offers a complete benefits package of Medical, Dental, Life Insurance, 401k and Paid Time Off. Salary Range is $60,000-$90,000 and will commensurate on experience.

Duties:

• Manage Website – Developing vertical and product specific content
• Brief and manage outside PR and Marketing agencies
• Be the voice of the customer
• Develop Sales presentations and collaterals
• Support the sales team in managing the CRM and new lead flow
• Develop demand generation and thought leadership programs
• Copy writing
• Experience in creating, managing and measuring marketing performance
• Budget development and management

Requirements:

• 5 -7 years of related experience with track record of success in software or online space.
• Experience managing the design and creative process
• Online user experience
• Public speaking experience a plus

To be considered for this position, please email your resume with cover letter and at least a minimum of three professional references to Resume@HotDocs.com. You must include on the subject line, Marketing Manager, or your resume will not be seen.


Software Technical Support Representative


HotDocs Corporation is the global leader in document assembly
and document generation with a majority market share in the
legal industry, and a growing presence in the lending and
insurance industries.

HotDocs Corporation is currently seeking a Full-time Software
Technical Support Representative.

Duties:

• Provide technical support by resolving technical issues via email, phone, and other electronic media
• Provide training and assistance to help clients learn how to use HotDocs software
• Assist with projects internally as needed for the assigned by the Technical Support Manager

Qualifications:

• Technically savvy computer support person with strong verbal and written communication skills
• One-year certificate related to computers from a college or technical school or three to six months of related experience or training
• Knowledge of SaaS environments and track record of supporting customers in a SaaS environment. (Preferred)
• Able to support customers with common problem on browsers such as Internet Explorer, Firefox, Chrome, Safari
• Familiarity with Microsoft Word and WordPerfect
• Strong problem-solving skills
• Programming knowledge/web application knowledge desired
• Working knowledge of HTML, CSS, Javascript, Silverlight, ASP.NET (Preferred)
• Ability to work well with others and discuss technical issues with clients in lay terms
• Ability to be self-directed and task-oriented in a way that minimizes the daily supervisory role of the Technical Support Manager
• Looking for go-getters who have the ability to wear many hats and assist in improving HotDocs Corporation as a whole.

HotDocs Corporation is offering this position as a Full-Time position with an outstanding benefits package! Benefits consist of Medical, Dental, Vision, Life Insurance and a retirement package at the commencement of employment.

Please email your résumé and a cover letter to Resume@hotdocs.com and please include "Software Technical Support Representative" in the subject line or your résumé may not be seen. Also please provide your salary requirements for the position.

For more information about HotDocs Corporation, please visit http://www.hotdocs.com


Strategic Accounts Director / Business Development Director


Location: Washington DC

HotDocs Corporation is the global leader in document assembly and automation with a leadership in the legal industry, and a growing presence in the banking, government and insurance industries.

We are currently seeking a Business Development Director who has demonstrable success selling into government organizations in North America with a strong preference for sales success within the U.S. Federal Government.

This Business Development Director deploys solution selling techniques to grow and expand the Government vertical. This position will have direct sales responsibilities for selling HotDocs offerings directly to the Federal, State, and Local Government.

The successful candidate will be able to make highly effective presentations on the offerings to executive decision makers and identify prospect needs for the sale of Government offerings. The individual must be knowledgeable about IT issues in Government; have relationships with Government IT organizations; have an understanding of IT vendors serving the Government; be able to research and develop winning relationships with potential clients. This role will include a combination of individual work and team selling.

You will have a complete knowledge and understanding of the sales lifecycle and follow it to effectively acquire new clients and meet individual and company sales objectives. You will have a successful track record and be a motivated self-starter with a can do attitude to succeed in this sales role. You will need to be able to work independently and as part of a team, show initiative and demonstrate excellent communication skills, as well as be creative and entrepreneurial in your approach to work. Experience in, or knowledge of the complex solutions selling is a plus.

Role Structure:

Our Business Development Director role is based within our Sales Department and reports to the VP of Business Development. The Sales department is the revenue engine for HotDocs, and is made up of New Business Development, Strategic Accounts and Account Management. We are a global team.

Role Responsibility:

• Win new customers from incoming leads and prospecting large target accounts
• Qualify leads, respond to RFP’s, establish client relationships, and solicit business via phone and in the field
• Focus on and manage new business development to generate and qualify leads and respond to customer inquiries
• Attention to detail when capturing and exploring new sales opportunities
• Build, manage and maintain own pipeline
• Manage Strategic Accounts
• Generate increased revenue from existing strategic accounts and large customers
• Use CRM system effectively to develop a database for contacts and activities to drive results

Please Note:

Due to the ever changing nature of our business you will, from time to time, be required to undertake activities of a similar nature that fall within your capabilities as directed by Management.

This role may include U.S. travel to our respective offices and/or customers.

Essential Skills Required:

You will enjoy the selling process, be customer focused, and follow the sales cycle. Sales are closed by developing a full understanding of the customer's business requirements and supplying the suitable solutions. You will be able to work in a high pressured environment and handle a large volume of work.

• Proven experience in both technology and solution selling
• Consistent over-achievement of sales quotas
• Self-driven, result-oriented and ethical team player
• Outstanding presentation and communication skills including superb written and spoken English
• Proven Sales experience
• Track record in personal development, and ability to maximize skills and identify learning needs
• Proven ability to successfully manage a portfolio of customer accounts
• Excellent IT skills including Microsoft Word and Excel

Salary:

Commensurate with experience. HotDocs offers a competitive Salary and Commission Plan.


HotDocs Software Engineer Consultant


HotDocs Corporation recently acquired the HotDocs business segment from Matthew Bender & Company Inc. a LexisNexis subsidiary on November 16, 2009. HotDocs Corporation is a subsidary of HotDocs International Ltd previously known as Capsoft UK, a former distributor of the HotDocs products and services. HotDocs Corporation is the global leader in document assembly and automation with a majority market share in the legal industry and a growing presence in the lending and insurance industries as well. However with this new acquisition HotDocs Corporation is now positioning itself to diverge into further markets and experience growth and expansion.

HotDocs is currently looking for a motivated and talented Developer to work as part of a professional services team. Join a growing company and enjoy exciting work and excellent growth opportunities. Work on a variety of projects meeting specific customer needs in development of integrations between HotDocs products and other systems.

Basic Job Function:

Work on assigned development tasks for software development tasks as part of professional services engagements with HotDocs clients. Work directly with managing consultant on development tasks as a part of system integration, web development or other development assignments to help meet project timelines and provide quality product. Carry out other testing, research and support tasks as assigned. Development of templates within HotDocs software.

Qualifications:

• .NET development with C# or VB.NET programming languages; C# is preferred.
• ASP.NET development experience. AJAX, MVC and/or Silverlight experience is a plus, but not required.
• SQL Server 2005+, views, T-SQL scripting
• Understanding of Object Oriented design principles
• Strong written and verbal communication skills.
• Time management skills to meet deadlines and work schedules.
• Ability to research and implement new and innovative solutions to meet a set of requirements.
• Bachelors degree in Computer Science (or closely related field)

Accountabilities:

• Work with managing developer to implement specific development tasks in ASP.NET web applications for professional services clients.
• Script and manage SQL Server database necessary for custom web or client applications per design.
• Review and test applications.
• Provide other assistance in development, testing and support as needed.

Benefits:

HotDocs Corporation is offering this position with full benefits and retirement package, including medical, dental, vision, life insurance, disability and 401k.

Pay is commensurate with experience. Please email resume, cover letter and salary requirement to mark.settle@hotdocs.com. Please include in the subject line: HotDocs Software Engineer Consultant or your resume may not be seen.


Software Engineer


HotDocs Corporation, the world leader in document automation technology, is seeking Software Engineers to join our core development team. These are full-time positions that include a competitive salary and benefits, including medical, dental, vision, life insurance, disability and 401K. Please respond only if you are interested in a permanent, long-term position with opportunities for growth and advancement. These are office-based positions in Lindon, Utah. Salary commensurate with experience.

Responsibilities may include:

• Leading development on assigned projects
• Participating in architectural decisions
• Designing and implementing APIs for use by other programmers
• Exercising discipline in testing, writing technical documentation and unit tests
• Diagnosing and resolving problems using deductive reasoning and debugging tools
• Occasionally interfacing with customers to troubleshoot problems
• Staying abreast of new developments within industry areas of expertise

Required skills and experience include:

• BS or MS in Computer Science or a related field, or equivalent technical experience
• Advanced competency in C++ (experience in C# and Java also helpful)
• Significant experience developing multi-threaded software on Microsoft Windows
• Experience with Windows Services, Web Services, network authentication & encryption
• Experience writing COM components and .NET/COM Interop
• Self-motivated with strong leadership skills; excellent analytic and communication skills

Ideal candidates might also possess significant experience in one or more of the following areas:

• T-SQL, ASP.NET, WCF, Silverlight, WPF, MFC, AJAX, XML schema design, SharePoint, source control systems, document management systems

These are office-based positions in Lindon, Utah. Salary commensurate with experience. Send resumes with cover letters to resume@hotdocs.com. Reference Software Engineer in the subject line.


Junior Software Engineer


HotDocs Corporation, the world leader in document automation technology, is seeking Junior Software Engineers to join our core development team. These are full-time positions that include a competitive salary and benefits, including medical, dental, vision, life insurance, disability and 401K. Please respond only if you are interested in a permanent, long-term position with opportunities for growth and advancement.

Responsibilities may include:

• Performing development on assigned projects
• Exercising discipline in testing, writing technical documentation and unit tests
• Diagnosing and resolving problems using deductive reasoning and debugging tools
• Occasionally interfacing with customers to troubleshoot problems
• Staying abreast of new developments within industry areas of expertise

Required skills and experience include:

• BS in Computer Science or a related field or equivalent technical experience
• Mastery of object-oriented development principals
• Ability to solve programming problems using either C# or C++
• Experience with JavaScript, AJAX and/or jQuery
• Ability to perform detail-oriented work, both independently and in a group
• Excellent communication and analytical skills

Ideal candidates might also possess one or more of the following:

• Technical familiarity with Microsoft Office automation and Word macros
• Experience with or exposure to Windows Presentation Foundation (WPF) or Silverlight
• Experience developing ASP.NET solutions on IIS
• Experience with SQL Server and T-SQL
• Knowledge of COM architecture and principles
• Experience with XML processing and schema design.

These are office-based positions in Lindon, Utah. Salary commensurate with experience. Send resumes with cover letters to resume@hotdocs.com. Reference Junior Software Engineer in the subject line.